1. Information We Collect
a) Information You Provide Directly
Submissions. When you use our submission form, we may collect:
Name, email address, and mailing address
Biographical information or author bio
The manuscript, artwork, photography, or other creative work you submit
Any additional information you choose to include (e.g., social media handles, cover letters)
Purchases. When you purchase a subscription, issue, or merchandise through our online store, we (and our checkout provider) may collect:
Name, billing and shipping address, email address, and phone number
Payment card information (processed securely — see Section 3 below)
Order history and purchase details
Other Communications. If you email us, sign up for a newsletter, or contact us directly, we collect the information you provide in that communication.
b) Information Collected Automatically
Like most websites, our Site (built on Squarespace) automatically collects certain technical information when you visit, including:
IP address, browser type, device information
Pages visited, time spent on pages, referring URLs
Cookies and similar tracking technologies (see Section 5)
2. How We Use Your Information
We use the information we collect to:
Review, evaluate, and respond to submissions
Publish accepted work (with your consent) in [Magazine Name], in print and/or online
Process and fulfill orders, payments, and subscriptions
Communicate with you about your submission, order, or account
Send newsletters or updates, where you have opted in
Improve our Site, publication, and services
Comply with legal, tax, and accounting obligations (particularly important given our nonprofit status)
Prevent fraud and maintain the security of our Site
We do not sell your personal information.
3. Payment Processing
All purchases made through our Site are processed via Squarespace Commerce and its integrated payment processors (e.g., Stripe, PayPal, Square, or similar). We do not directly store or have access to your full credit card or payment account details — this information is collected and processed directly by our payment processor(s) in accordance with their own privacy policies and security standards (such as PCI-DSS compliance).
We recommend reviewing:
4. How We Share Information
We may share your information with:
Service providers who help us operate the Site, process payments, send emails, or manage submissions (e.g., Squarespace, payment processors, email marketing platforms, submission management tools such as Submittable if applicable)
Editorial and production staff involved in reviewing and publishing submissions
Legal authorities, if required by law, subpoena, or to protect our rights, users, or the public
Successor entities, in the event of a merger, reorganization, or transfer of assets (rare for nonprofits, but included for completeness)
We do not share your submission content publicly unless it is accepted and published, and we do not share your personal contact information with third parties for their own marketing purposes.
5. Cookies and Tracking Technologies
Our Site, hosted on Squarespace, uses cookies and similar technologies to:
Remember your cart and preferences during checkout
Analyze site traffic and usage (e.g., via Squarespace Analytics or Google Analytics, if enabled)
Improve site performance
You can control cookies through your browser settings. Disabling cookies may affect your ability to use certain features, such as checkout.
6. Data Retention
Submission materials for the period necessary to review, respond to, and (if accepted) publish the work, and thereafter as needed for our records or as required by copyright/licensing agreements
Order and payment records as required for accounting, tax, and legal compliance (typically several years, per IRS recordkeeping requirements for nonprofits)
Contact information until you ask us to delete it or unsubscribe, where applicable
7. Your Rights and Choices
Depending on your location, you may have the right to:
Request access to the personal information we hold about you
Request correction or deletion of your information
Opt out of marketing emails (via the "unsubscribe" link in any email)
Withdraw consent for us to publish your submitted work (before publication)
To exercise these rights, contact us at info@souvenir-paris.com.
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA); contact us for more information.
8. Children's Privacy
Our Site and submission process are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If we learn we have inadvertently collected such information, we will delete it.
9. Data Security
We use reasonable administrative, technical, and physical safeguards to protect your information, and we rely on Squarespace's platform-level security and PCI-compliant payment processing for transactions. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
10. Third-Party Links
Our Site may contain links to third-party websites (e.g., contributor social media, partner organizations). We are not responsible for the privacy practices of those sites.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised "Effective Date." Continued use of the Site after changes are posted constitutes acceptance of the revised policy.
12. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact: SOUVENIR Collective Inc. 65 Deleo Dr Stamford CT 06906 info@souvenir-paris.com SOUVENIR Collective Inc. is a 501(c)(3) tax-exempt nonprofit organization. EIN: 39-4274885
